Privacy Policy of FOTSQM

GENERAL

1. Friends of TS Queen Mary (FOTSQM) is a registered Scottish Charity (SC043623) and our address is The Mechanic Workshop, New Lanark, ML11 9DB.

We are registered with the Information Commissioner’s Office.

2. We are committed to protecting your personal information and privacy. This Privacy Policy describes exactly how we collect and use your personal information. We may update this Privacy policy periodically.

3. By contacting us, using our services or visiting our website, you agree to be bound by this Policy.

4. If you have any queries about this Privacy Policy, please contact us at trustees@tsqueenmary.org.uk

YOUR PRIVACY

5. Everyone has rights with regard to the way in which their personal data is handled. During our activities, we collect, store and process personal data about our supporters, suppliers and other third parties, and we recognise that the correct and lawful treatment of this data will maintain confidence in us. Your personal data is subject to certain legal safeguards in the Data Protection Act and other regulations.

6. We collect personal information about you when you interact with us, for example, when you visit our website or make a donation or register for Gift Aid or request that your name and address be added to our mailing list.

7. The personal information we collect about you may include your name, postal address, email address and phone number.

8. We do not collect ‘sensitive personal data’ about you. We retain this information for as long you consent to this.

9. We do not use cookies on our website at present and therefore we do not track individual users on our website.

USE OF PERSONAL INFORMATION

10. We use personal information collected from you to record donations from supporters and, when appropriate, to claim Gift Aid on those donations. We also maintain a mailing list to enable us to provide supporters with current information about the progress of the renovation of the ship.

11. Under Article 6 of the General Data Protection Regulations (GDPR) our lawful basis for processing and holding this personal information is ‘legitimate interest ‘as it is necessary for us to use this information in order to provide you with our services.

12. Your personal information is used by us only for the above reasons. We shall never sell your data to any third party nor share your details with other parties for marketing purposes. We are required to share information with other organisations where it is necessary for a legitimate reason connected with the services we offer, or where it is required by law or regulation.

13. We shall presume that by trusting us with your details you give your permission for us to send you updates about news, events and fundraising activities. This may require us to share your information with a small number of trusted partners but only for the purposes outlined above ( eg a supplier that processes donor forms or a supplier that processes payments securely). Where we do require to use a third party, we require them to adhere to appropriate controls to protect your personal information.

14. We should make it clear that you have a choice to opt out of this presumed position and therefore not receive information from us. If you do wish to opt out, please advise us of this by emailing trustees@tsqueenmary.org.uk

GIFT AID

15. Some donations are eligible for Gift Aid and where this is so, we claim Gift Aid on your behalf. Once we receive Gift Aid funds from HMRC we add these to your donation.

16. For us to claim Gift aid on your donation, you must currently pay Income Tax equal to or more than the amount of tax which will be reclaimed on your donation. The payment of other taxes such as Council tax or VAT does not qualify.

DATA SECURITY

17. We are committed to keeping your personal information safe and secure and we have in place procedures and practices to maintain the security of all personal data collected.

YOUR RIGHTS

18. You have the right to request a copy of the information we hold about you although we reserve the right to charge a small fee (no more than £10) to cover our administrative costs in so doing.

19. If you wish to exercise this right, you are required to confirm your identity and what data you require. You should email your request in the first instance to trustees@tsqueenmary.org.uk

20. Following upon any such request we shall endeavour to supply you with the requested information without undue delay and certainly within a 30 day time frame from the date of your request.

21. Once this information has been sent to you, you can request that we amend any details you consider to be inaccurate or incomplete. Alternatively, you can request that we remove information altogether.

COMPLAINTS

22. If you have any complaints about the data we collect or how we use it , you should in the first instance email us at trustees@tsqueenmary.org.uk whereupon we shall do our best to answer your complaint to your satisfaction.

23. However, if you remain unhappy with our use of your personal data. You have the right to complain to the Information Commissioner’s Office https://ico.org.uk/